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The Ultimate Guide to Wedding Planning: From Engagement to “I Do”

Planning your wedding can be one of the most exciting but also overwhelming times of your life. Whether you’re dreaming of an intimate beach wedding or a grand ballroom affair, every couple wants their special day to be perfect. To help you navigate the journey from engagement to “I do,” here’s a comprehensive guide on wedding planning, broken down into manageable steps.

1. Celebrate Your Engagement

Before diving into planning, take a moment to celebrate! Announce your engagement to friends and family, maybe even throw an engagement party. It’s a wonderful way to cherish the beginning of this new chapter.

2. Set a Budget

Setting a budget is essential and should be your first concrete step. Sit down with your partner and decide on the total amount you’re comfortable spending. Consider contributions from family, if any. Be realistic about what you can afford, and prioritize accordingly. This will serve as the foundation for all your decisions.

Budget Breakdown:

  • Venue and catering: 40-50%

  • Photography and videography: 10-15%

  • Attire: 10%

  • Entertainment: 10%

  • Miscellaneous (stationery, transportation, favors, etc.): 10%

3. Create a Vision

Start brainstorming ideas for the theme and feel of your wedding. Do you want a modern, rustic, bohemian, or vintage vibe? Pinterest and Instagram are great resources for inspiration. Once you have a clear vision, it will be easier to make decisions on décor, colors, and overall style.

4. Draft a Guest List

Before you can book a venue, you’ll need a rough idea of how many guests you want to invite. Start with close family and friends, and expand the list based on your preferences and budget. Having an estimated guest count will help you in choosing a venue that fits your needs.

5. Choose a Date and Venue

Once you have an idea of the guest count and budget, begin the venue search. Many popular venues book up quickly, so it’s important to secure your date and location early. CJ Event Rentals suggests reserving 6 months pre-wedding date. We will accommodate events with a shorter notice if we have availability. However, our tents, tables & chairs are some of the most sought-after items. Think about the season, accessibility for guests, and any additional logistics like parking and accommodations. If you’re flexible on dates, it could help save on costs.

6. Book Key Vendors Early

Some vendors, like photographers and caterers, can get booked up months (or even years!) in advance. After securing your venue, start researching and booking your must-have vendors:

  • Photographer/Videographer: Look for someone whose style resonates with your vision.

  • Caterer: Food is often a major highlight for guests, so choose a caterer with great reviews and delicious options.

  • Entertainment: Whether you opt for a DJ, live band, or solo musician, book early to get your top choice. Our recommended DJ for central KY is Bob Maze.

7. Say Yes to the Dress (and Tux)

Shopping for wedding attire is often one of the most exciting parts of the planning process. Start early so you have plenty of time for fittings and alterations. Don’t forget about accessories, shoes, and any necessary undergarments. Make sure to check out Rebecca’s Wedding Boutique in Louisville, KY. 

Grooms should also consider their outfit options, whether it’s a custom tuxedo, suit, or more casual ensemble. Be sure to coordinate with the bride for a cohesive look.

8. Plan the Ceremony

Your ceremony is the heart of your wedding day. Whether you’re having a religious service, a civil ceremony, or something in between, you’ll want to plan the flow of events, vows, and any readings or rituals. Think about your officiant, the seating arrangement, and the music.

9. Design Invitations and Stationery

Your invitations will set the tone for your wedding. Be sure to include all necessary details, such as date, time, location, and RSVP instructions. We recommend Cultivating Culver LLC for invitations and stationery designs. Many couples now opt for wedding websites, where guests can find all relevant information and RSVP online. Don’t forget to send your Save the Dates 6-8 months in advance!

10. Decor and Florals

Your décor and florals will bring your vision to life. Work with your florist or designer to decide on arrangements for the ceremony, reception, and any additional spaces like the cocktail hour. Consider the season and the venue’s natural beauty to help guide your choices. We have many florist partners, let us know the location of your wedding and we can send you recommendations!

11. Create a Day-Of Timeline

Having a clear day-of schedule will help ensure everything runs smoothly. Include times for hair and makeup, vendor arrivals, the ceremony, reception, and special moments like cake cutting or toasts. Share this with your vendors, bridal party, and anyone helping coordinate.

12. Prepare for the Unexpected

Even with the best planning, things can go wrong. Have a backup plan for outdoor ceremonies in case of rain, and assign someone to manage any day-of problems so you can focus on enjoying your day. Our day-of coordinators are exceptional at solving all day-of problems. They are a great budget-friendly option if you do not have a wedding coordinator. 

13. Take Care of Yourself

Wedding planning can be stressful, so remember to take breaks and focus on your relationship. Schedule date nights, delegate tasks when you can, and try to enjoy the process.

14. Enjoy Your Wedding Day

On your big day, let go of the planning and embrace the joy of marrying your partner. Soak in every moment, from the walk down the aisle to the last dance. After all, this day is a celebration of your love!

Conclusion

Wedding planning can be a complex journey, but with careful organization and the right mindset, it can also be an incredibly rewarding experience. Remember, the most important part of the day is celebrating your love and commitment to one another.

Happy planning!